Superintendent

School Board Attorney

35. Discuss and consider Communications Proposal from David Voss (Revised)
Attachment: Voss.pdf
Minutes: 

There was brief discussion about the five items given priority by the School Board in the Proposal dated January 26, 2006 from Mr. Voss, and whether the Board would like to move forward with any of these items.  With varying points of views from the Board, the Superintendent expressed his desire to cut our losses with the consultant.  Mr. Owens felt any of the options the Board desires to pursue could be done so in house.

Note:  With rejection of the motion, Mr. Bickner noted that he will send a letter to Mr. Voss informing him that the Board has chosen not to pursue any of the options in his Proposal.

Motions:
To accept the Proposal for completion of Items #3 and #4	- FAIL
Vote Results
Motion: Lisa Graham
Second: Wayne Bolla
Wayne Bolla	- Aye
Lisa Graham	- Aye
Carol Studdard	- Nay
Carol Vallencourt	- Nay
Charlie VanZant	- Nay

36. Discuss and consider Vision Statement process of the School District of Clay County (Revised)
Attachment: The Vision Process.pdf
Attachment: VISION.pdf
Minutes: 

Mr. Wortham addressed the district's current approach for short and long term planning.  Following discussion of the concept and purpose of visioning, consensus of the Board was to proceed, using an FSBA facilitator. The Superintendent would like to keep the process simple and to the point.

Date Set - April 6, 2006, 8:00 am to 2:00 pm  (Alternate Date:  May 4, 2006)

Motions:
To proceed with services from FSBA at $550 plus travel and meals	- PASS
Vote Results
Motion: Carol Studdard
Second: Wayne Bolla
Wayne Bolla	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

Deputy Superintendent

37. 2006-2007 Staff Allocations
Attachment: Allocation School - 2006-2007.xls
Attachment: Allocation Summary - Staff.pdf
Attachment: Allocation Supplements 06-07.pdf
Minutes: The recommended allocations include supplements, adminstrative, instructional and support positions.  Some grant-supported positions will not be recommended until authorization of funds have been received for 2006-07. 

Motions:
Approve Staff Allocations	- PASS
Vote Results
Motion: Charlie VanZant
Second: Lisa Graham
Wayne Bolla	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

Information Services

38. Request approval to lease 10-100 MB wide area network service. (Revised)
Attachment: BellSoouth CSA FL06-0913-03 WAN.pdf
Attachment: Copy of ClaySchoolBoardMERFP1.pdf
Minutes: 

Janet Keskinen (Science teacher at GCSJH and also a member of the District Techonolgy Committee) spoke in support of the item and expressed the need for additional service at the local school level. 

Dr. Steve Miller, Director of Information Services, explained the recommendation is for each elementary and junior high school to be upgraded to 10 MB and for each high school to be upgraded to 20 MB of service.  Upon approval of the contract, we will apply for e-rate funding, which if successful, will pay for 51% of the charges this year.

Motions:
Accept the superintendent's recommendation for approval of the agreement.	- PASS
Vote Results
Motion: Wayne Bolla
Second: Carol Studdard
Wayne Bolla	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

39. Request approval to lease PRI circuits for the district's high schools (Revised)
Attachment: bellsouth cpa.BSLD-0206-147pdf.pdf
Attachment: BellSOuth CSA FL06-0855-03 PRI.pdf
Attachment: Copy of ClaySchoolBoard PRI RFP.pdf
Minutes: 

The bid price for the Primary Interface ISDN (PRI) circuits, is $72,817.20 a year.  With e-rate funding, the district share would be $36,680.43. 

Motions:
Accept the superintendent's recommendation for approval of the agreement.	- PASS
Vote Results
Motion: Wayne Bolla
Second: Lisa Graham
Wayne Bolla	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

Human Resources - Admin

40. Amendments to the 2005-2006 Salary Schedule
Attachment: salaryamendments206.pdf
Minutes: Mr. Bolla moved this item to Discussion for explanation of how administrators report mileage for reimbursement.  It was explained that there is a district-approved form on which trips must be logged, and that a maximum dollar amount is set for each position. 

Motions:
Approve the salary schedule amendments.	- PASS
Vote Results
Motion: Wayne Bolla
Second: Lisa Graham
Wayne Bolla	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

41. Request Approval of Personnel Consent Agenda (Revised)
Attachment: SDOC0036.pdf
Minutes: 

Mr. Bolla moved this item to Discussion for clarification of a change in the job description for Coordinator of Insurance.  Mr. Van Zant also voiced concern about changes made in the job description for the Director of Career & Technical Education.

Motions:
Approve the Personnel Consent Agenda, including the revision to the job description for Coordinator of Health Benefits	- PASS
Vote Results
Motion: Wayne Bolla
Second: Charlie VanZant
Wayne Bolla	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

42. Division of Human Resources - Special Actions "A"
Attachment: SDOC0028.pdf (Confidential Item)

Motions:
Approve the Superintendent's recommendation of Item A	- PASS
Vote Results
Motion: Lisa Graham
Second: Carol Studdard
Wayne Bolla	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

43. Division of Human Resources - Special Actions "B"
Attachment: SpecialActionsB.pdf (Confidential Item)

Motions:
Approve the Superintendent's recommendation of Item B	- PASS
Vote Results
Motion: Carol Studdard
Second: Lisa Graham
Wayne Bolla	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

44. Division of Human Resources - Special Actions "C"
Attachment: SDOC0031.pdf (Confidential Item)

Motions:
Approve the Superintendent's recommendation of Item C	- PASS
Vote Results
Motion: Lisa Graham
Second: Carol Studdard
Wayne Bolla	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

45. Division of Human Resources - Special Actions "D" (Revised)
Attachment: SDOC0035.pdf (Confidential Item)

Motions:
Approve the Superintendent's recommendation of Item D	- PASS
Vote Results
Motion: Lisa Graham
Second: Wayne Bolla
Wayne Bolla	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

46. Division of Human Resources - Special Actions "E"
Attachment: SDOC0033.pdf (Confidential Item)

Motions:
Approve the Superintendent's recommendation of Item E	- PASS
Vote Results
Motion: Lisa Graham
Second: Wayne Bolla
Wayne Bolla	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

Human Resources - Instructional

Human Resources - Support

Instruction - Admin

Instruction - Adult & Community Ed

Instruction - Career/Technical Ed

Instruction - Elementary Ed

Instruction - Secondary Ed

Instruction - Exceptional Student Ed

Instruction - Instructional Support Services

47. Science Textbook Adoptions for Grades K-12. (Revised)
Attachment: 06 adoption board backup.xls
Minutes: 

Mr. Bolla moved this item to Discussion.  Making comments about a call he received from a constituent, Mr. Bolla suggested we have a complete set of textbooks in each school library that students could have access to.  Alisa Jones, Director of Instructional Support Services, reported that due to the cost of textbooks, she has looked into having a link on the school district’s website that would provide access directly through the textbook companies on line.

Motions:
The Superintendent recommends approval	- PASS
Vote Results
Motion: Wayne Bolla
Second: Lisa Graham
Wayne Bolla	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

Instruction - School Improvement/Prof Development

Instruction - Student Services

Business Affairs - Admin

Business Affairs - Accounts Payable/Purchasing

Business Affairs - Finance

Business Affairs - Property Control

Support Services - Admin

48. Final Report, Analysis, Considerations and Recommendations on Vandalism and Break-Ins for Clay County Schools (Revised)
Attachment: Final2VandalismOptimize.pdf
Minutes: 

The report was presented for information and details the events of vandalism within our schools, our current practices, specific considerations, recommendations and data analysis.  The Superintendent will review the recommendations from the Task Force with staff, establish priorities with costs, and will bring final recommendations to the Board.

Support Services - Facility Planning/Construction

49. Site location/attendance boundary options for Elem. X - Lake Asbury Area
Attachment: 2,16,06, Item 2, Maps & Demographics.pdf
Minutes: Two maps were presented showing possible locations, one on County Road 218 and the other on Russell Road.  Priority by staff was given to the location on CR 218.

Motions:
Authorize the pursuit of land acquisition of property for Elementary "X" off the County Road 218 corridor.	- PASS
Vote Results
Motion: Lisa Graham
Second: Carol Studdard
Wayne Bolla	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

50. Quarterly Growth and Development Update Report
Attachment: 2,16,06 Qtrly Growth Summary & Maps.pdf
Minutes: 

This report was provided for informational purposes.  Mr. Elliott moved the item to Discussion to point out some issues with school concurrency and comments made during a recent Board of County Commission Meeting.  Mr. Elliott reviewed recent actions being taken by the school district, including the Resolution to the BCC requesting that the school concurrency option be given their highest priority.  The following recommendations were made by Mr. Elliott in an effort to increase the Board's awareness and identity with the BCC.

1.   Appoint a School Board liaison with the BCC.  Mr. Van Zant agreed to serve as the liaison. 

2.   Seek formally from the BCC what specific role is expected from the School Board. 

3.   Consider an annual workshop to discuss mutual issues.

4.   Recommend denial of Development or continue as a resource with providing impact analysis of Development.

5.   Re-analyze the current interlocal Agreement which is valid through September 2006.

These issues will be discussed further at the next workshop, scheduled for March 2. 

51. 2005/2006 Educational Facilities Plan, Section IV and VI Revisions (Revised)
Attachment: CPP Sect VI 05.06 Proposed Changes #4.xls
Attachment: Five Year Summary.pdf
Attachment: seciv0506.rev1.brdagenda.pdf
Minutes: 

Because of new construction price increases, the number of new schools and their timing cannot be funded within the Five-Year Plan.  Elementary School "X" (Lake Asbury area) has been dropped from the Plan and Elementary School "R" (west Green Cove Springs area) has been retained within the Five-Year Plan.  The classroom assessment process has determined the need for more classrooms and an additional 60 relocatables have been incorporated into the Plan.

Motions:
Approve the revisions as presented	- PASS
Vote Results
Motion: Charlie VanZant
Second: Lisa Graham
Wayne Bolla	- Aye
Lisa Graham	- Aye
Carol Studdard	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

Support Services - Maintenance/Operations